Administrative Assistant

POSITION DESCRIPTION:
The Administrative Assistant is a critical role in the success of the Shell Lake Arts Center. They are the coordinator of operations of the center by serving as public face of the organization in the main office. They strive to create an environment of professionalism, and organization to all they encounter. They communicate with all stakeholders in positive and affirming ways.

REPORTS TO: Executive Director

JOB TASKS AND RESPONSIBILITIES:
Perform a wide variety of office activities and services including the preparation of routine correspondence, copying, filing, ordering of supplies, processing of incoming/outgoing mail, preparing marketing materials, updating website, and other duties as assigned.
Serve as Center receptionist greeting visitors, providing general information, answering/forwarding calls and messages as directed, and assisting students, faculty and other staff as requested.
Prepare for student and adult camps by preparing check-in materials,
Assist in maintaining Center databases for student registrations and mailing lists.
Manage and organize all physical key functions of the Shell Lake Arts Center
Process mass mailings when needed.
Work closely with the Executive Director to manage the data entry and record keeping of the center donation program.
Provide assistance and support to other employees and administrative functions as requested.

QUALIFICATIONS:
Must be self motivated and capable of managing multiple tasks at one time
Prior office experience
Good organizational abilities
Good verbal and written communications skills, with the ability to interact positively with students, staff and faculty, board members, visitors
Intermediate knowledge of and proficiency in the use of computer applications, software including Google, Word, Excel, Publisher, Outlook,, and office practices procedures
Music and/or art background preferred

Type of Opportunity: Jobs/internship
Contact information: Patrick Barnett, Executive Director at the Shell Lake Arts Center

URL: https://shelllakeartscenter.org/were-hiring/

Posted: 02/02/23